Administrative Coordinator - NGO (Jakarta)

Join Global Impact Foundation, a leading international NGO dedicated to sustainable development and social justice in Southeast Asia. We are seeking a highly organized and proactive Administrative Coordinator to support our Jakarta office operations, ensuring seamless coordination across our projects and teams. In this role, you will be the backbone of our Jakarta office, managing schedules, coordinating meetings, and ensuring that our office runs smoothly.

As an Administrative Coordinator at Global Impact Foundation, you will play a crucial role in supporting our team's daily operations. You will be responsible for managing office supplies, coordinating travel arrangements, and maintaining our office's cleanliness and order. This role is perfect for someone who is detail-oriented and enjoys working in a fast-paced environment.

📋 Tanggung Jawab Pekerjaan

• Manage office operations, including scheduling, coordinating meetings, and maintaining office supplies.
• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.
• Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions.
• Maintain and update office records, including employee files, project documents, and meeting minutes.
• Support the office manager in maintaining a clean and organized workspace.
• Assist in the preparation of reports and presentations for internal and external stakeholders.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Provide administrative support to the team, including data entry, filing, and other clerical tasks.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Administration, Business, or a related field.
• Minimum of 3 years of experience in administrative coordination or a similar role.
• Proven experience in managing office operations and coordinating meetings.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Fluency in English and Bahasa Indonesia.
• Ability to work well under pressure and meet deadlines.

🛠️ Keahlian

Lowongan Terkait